Confluence Page Properties Report Multiple Rows (2027)

Mastering the art of building dynamic reports is a key Confluence skill. While the standard Page Properties Report macro is excellent for simple metadata, its limitation of displaying only one row of data per page can be a major roadblock. By understanding this constraint and implementing the right alternative solution—whether using multiple Page Properties macros, adopting the powerful Table Excerpt and Table Transformer combo, enhancing your setup with third-party apps, or moving to a dedicated reporting tool—you can unlock the full potential of confluence page properties report multiple rows datasets. Choose the method that best fits your technical comfort level and reporting complexity, and transform your Confluence instance from a simple documentation tool into a true data hub for your entire organization.

Confluence recommends that the table inside a Page Properties macro , as the report macro will ignore it. The correct structure is a simple two-column table:

Method 1: Multiple Page Properties Macros (The Cleanest Way)

What (e.g., tasks, risks, metrics) are you trying to organize? Share public link

Confluence is a powerful tool for documentation. The Page Properties Report macro is one of its best features. It lets you pull data from multiple pages into a single table. confluence page properties report multiple rows

The report macro relies entirely on labels to aggregate pages. View your newly created page.

Confluence limits the Page Properties Report to a maximum of 500 rows by default. If your multi-page structure exceeds this, adjust the page limit settings within the macro configuration. Summary: Choosing Your Approach Best Method Requirement Stay 100% native with zero app costs Method 1: Multi-Page Architecture Native Confluence Keep data on one page, need true sorting Method 2: Table Filter & Charts Stiltsoft App Build modern, Notion-like data tables Method 3: Orderly Databases Quick, cosmetic list within a single cell Method 4: Multi-Value Hack Native Confluence

The report will now automatically crawl every page bearing that label and display them as in your master table.

The Page Properties Report macro is one of Confluence’s most powerful features for aggregating data. It allows you to pull metadata from multiple pages and display it in a single, centralized table. However, users often run into a frustrating limitation: the report only displays one row per Confluence page. Mastering the art of building dynamic reports is

Create one "Parent" page for your project and individual "Child" pages for each item or task. Execution: Place a single Page Properties macro on every child page.

Define your fields (e.g., Text, Status, Date, User).

In the right column, leave spaces for the actual data. These are your values. Step 2: Apply a Specific Label

However, a common question arises:

Use a : Give every child page a consistent label (e.g., project-status ) to ensure the report can find them.

Depending on your Confluence version (Cloud vs. Data Center) and the apps available in your workspace, choose one of the following four methods to achieve a multi-row report. Method 1: The Multi-Page Architecture (Native Workaround)

Do not place Page Properties macros inside layout columns or sections, as this can sometimes prevent the report macro from indexing the data correctly.